The Administrative Assistant will manage day-to-day office needs. We are a non-profit in a busy office with a large constituency. Duties of the Administrative Assistant include providing support to our managers and employees, assisting in daily office needs, and managing our company’s general administrative activities. This position would be, in addition, an excellent introduction to the field of small business development. 

ESSENTIAL DUTIES AND RESPONSIBILITIES: 

• Serve as point of contact between the Program Director, Program Manager, and internal staff, and IT/HR/Finance contractors. 
• Monitor, assess, respond to, take messages, and distribute incoming communications 
• Manage and maintain staff schedules, and appointments. 
• Arrange and coordinate meetings and events, including follow ups and reminders 
• Assist with managing events 
• Manage organizational records and documents: file/retrieve documents and reference materials, maintain databases 

QUALIFICATIONS  

• Coursework or Associate (AAS) \ Degree or Certification in Business Office Administration or related discipline 
• Able to learn quickly and work effectively with a wide range of communities and with minimal supervision. 
• Reliable, flexible team player who works well with minimal supervision, who has a good work ethic, and an ability to set and maintain personal boundaries. 
• Demonstrated ability to work on multiple projects simultaneously and to meet deadlines. 
• Full comprehension of office management systems and procedures 

SALARY: $50,000-$60,000 annually non-exempt  

REPORTS TO: Director of Economic Development