Department: Workforce Development Department (WDD)
Reports to: Business & Employment Manager
Status: Non-Exempt

SUMMARY

The Workforce Development department supports CRCD’s mission of being a result driven organiz-ation that provides high-quality programming to youth, residents, and businesses in South Los Angeles. Under the direction of the Director of Workforce Development, the Performance and Grant Monitoring Specialist is charged with monitoring grant scope of work implementation, performance measurement understanding, grant kick-off and execution, and other procedures in accordance with all contract requirements and supporting CRCD’s integrated service delivery model and client-centered approach. Performance and Grant Monitoring Specialist will support grant rollout and monitoring for all workforce development grants and programs at CRCD and will play a primary role in ensuring all programmatic performance is monitored for successful implementation.

ESSENTIAL DUTIES & RESPONSIBILITIES:

Grant Review
• Review all grant scope of work, performance measures, participant eligibility, and reporting guidelines.
• Provide weekly grant scope of work requirements to the Director of Workforce Development and Chief Program Officer (CPO).
• Verify grant performance measure matches the application announcement and application measures.

Grant Implementation/Kick-Off
• Prepare and present grant kick-off tools within 48 hours of full grant execution.
• Establish and maintain electronic and hard copy files for each grant funded project with the Workforce Development Department.
• Develop, review and revise performance indicators that are duplicated across multiple grants
• Creating, reviewing, and refining results frameworks and logic models
• Attend funder/stakeholder meetings that reviews provider performance.
• Work with the Director to establish internal performance measure benchmarks and timelines.
• Work with L&E to monitor grant modifications and report progress to the Director.

Application Development
• Participate in grant application processes to track CRCD proposed objectives and benchmarks.
• Serve as the Director liaison when the person is not available to attend an application meeting. This will require taking notes, capturing action items, and reporting to and from the Director.

Performance Monitoring
• Conduct weekly performance reviews for all active grants supporting Workforce Development.
• Provide the Director with weekly summary reports on grants that require immediate attention or corrective actions, based on dashboards provided by the Learning and Evaluation Department.
• Reviewing performance data, including baseline data collection and performance indicator data, and remind the Director of data quality and utility of all data.
• Provide the Director with monthly subcontractor performance reports.
• Promoting the use of data for evidence-based, programmatic decision-making.
• Review reporting calendars to provide the Director and management team with real time reminders.

Grant Closeout
• Assist in preparation for external monitoring visits, reviews and audit, and cross site evaluations.
• Assist the Director with monitoring corrective action goals and performance.

MINIMUM QUALIFICATIONS
1. Two years’ experience or related work and/or bachelor’s degree. Experience with non-profits and both government and foundation grants a plus.
2. Strong project management skills, professional verbal & written communication, detailed oriented.
3. Some knowledge of data base systems: Efforts-to-Outcomes (ETO), Salesforce, or other case management software, highly preferred.
4. Knowledge of an experience with Microsoft Office (Excel, Word, PowerPoint)
5. Self-directed and capable of working to meet quick turnaround and multiple deadlines independently.
6. Reliable, flexible team player who works well with minimal supervision, who has a good work ethic, and an ability to set and maintain personal boundaries.
7. Demonstrated knowledge of community resource.
8. Reliable transportation, valid driver’s license, and car insurance as required by law, as appropriate.